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Why an extra backup for Microsoft 365 is essential
Many businesses rely on Microsoft 365 for their daily operations, but how are their backups set up?When data loss occurs, you're dependent on Microsoft’s limited recovery options and support. With Cove, you gain full control over your data.
Limitations of the Included Microsoft 365 Backup (Basic Protection)
- Limited retention: Backup retention is often only 30–90 days, which is insufficient for long-term archiving.
- Limited control: Microsoft offers minimal control over the restore process, making it difficult to recover specific data efficiently.
- Risk of data loss: Without an external backup solution, data may be lost due to human error, cyberattacks, or accidental deletions that occur outside of the retention period.
One major drawback of Microsoft 365 backups is the lack of flexibility when it comes to restoring specific emails. If you accidentally delete an email—even from the trash—you cannot recover it individually.
Microsoft 365 does not support restoring single messages or individual mailboxes. Instead, it performs a tenant-wide restore, reverting all mailboxes across the organization to a previous point in time. This can lead to confusion and the loss of recent data for other users. For organizations that only need to recover one email or a single user’s mailbox, this is a significant limitation.
Benefits of Cove Microsoft 365 Backup Solution
- Retention up to 7 years: Cove allows you to recover data from up to 7 years ago across Exchange, OneDrive, SharePoint, and Teams—including emails, documents, contacts, and even permissions. This provides peace of mind in the event of accidental deletion, human error, or cyber threats.
- Centralized management: Manage all your backups (Microsoft 365, servers, workstations) from one simple dashboard. Save time with at-a-glance status, reporting, and one-click restore options.
- Secure and compliant: Microsoft 365 backups are tested regularly. Recovery testing ensures your backups are functional and your data is restorable. Data is stored in European data centers, fully compliant with GDPR regulations.
The inability to restore individual emails or specific mailboxes poses risks, such as overwriting recent emails or user changes. Cove Data Protection – Microsoft 365 Backup does offer the ability to quickly and precisely restore individual messages or mailboxes, without impacting other users or data.
Why Choose an External Microsoft 365 Backup Solution Over the Included Basic Protection?
Microsoft only provides basic protection with short retention periods and limited control. An external backup solution like Cove Data Protection – Microsoft 365 Backup is essential for comprehensive data security.
Make sure your Microsoft 365 data is truly protected. Contact us today for a free proposal and discover how Cove Data Protection – Microsoft 365 Backup can safeguard your organization.
